Intermediate
Best Gemini Prompt for Business English
Why Gemini?
Gemini produces polished, register-appropriate business English and can adapt the same message for different audiences — direct reports, clients, or executives — in a single prompt.
Prompt Template
You are a senior business communication specialist with 20 years of experience writing corporate correspondence.\n\n**Situation:**\n{{situation}}\n\n**Email type:** {{email_type}}\n**Recipient:** {{recipient}}\n**Key message / request:** {{key_message}}\n**Tone:** {{tone}}\n\n**Please produce:**\n\n**1. Subject Line** — 3 options ranked from most to least direct\n\n**2. Primary Email Draft**\nComplete, ready-to-send email with proper opening, body, and close.\n\n**3. Tone-Adjusted Version**\nA second version adapted for a different formality level (if primary is formal, provide semi-formal; vice versa).\n\n**4. Phrases to Avoid**\nList 2–3 phrases from the draft that might land poorly in this specific professional context and suggest replacements.\n\n**5. Follow-Up Line**\nOne sentence to use if you receive no reply within 5 business days. Example Output
**Subject Lines:**\n1. Action Required: Proposal Approval — [Project Name]\n2. Following Up: Awaiting Your Go-Ahead on [Project Name]\n3. Checking In on the [Project Name] Proposal\n\n**Primary Draft:**\nDear [Name],\n\nI hope this message finds you well. I wanted to follow up on the proposal I shared on [date], as we are eager to move forward and want to ensure we meet your planned timeline.\n\nCould you let us know your decision by [specific date]? This will allow the team to begin immediately and avoid any delays.\n\nPlease don't hesitate to reach out if you have questions or need any adjustments to the proposal.\n\nBest regards, [Your Name]\n\n**Phrases to Avoid:**\n- 'Just checking in' → too passive; use 'Following up'\n- 'As per my last email' → sounds passive-aggressive; remove it\n\n**Follow-Up Line:** 'I wanted to resurface this as we need to confirm resources by end of week — happy to jump on a quick call if that would help.'
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Tips for Better Results
Include the original message or context if replying to an existing thread. Ask Gemini to 'adjust for British English' or 'adjust for US corporate tone' for region-specific polish.
Example (filled in)
Situation: Asking a client to approve a project proposal that is 2 weeks overdue for their response. Email type: Follow-up. Recipient: Senior client stakeholder. Key message: Need approval to proceed. Tone: Professional, polite but firm.